Data Processing Agreement

GDPR Article 28 compliant agreement governing the processing of personal data by Vaimanasoft on behalf of its customers.

Effective Date: March 21, 2026

Important: This Data Processing Agreement ("DPA") forms part of the agreement between Vaimanasoft and the Customer for the provision of analytics services. By using Vaimanasoft's platform, the Customer agrees to be bound by the terms of this DPA. This DPA is entered into pursuant to Article 28 of the General Data Protection Regulation (EU) 2016/679 ("GDPR") and supplements the Terms of Service and Privacy Policy.

Table of Contents

  1. Introduction
  2. Definitions
  3. Scope & Duration
  4. Nature of Processing
  5. Types of Personal Data
  6. Categories of Data Subjects
  7. Obligations of the Processor
  8. Sub-processors
  9. Security Measures
  10. Data Breach Notification
  11. Data Subject Rights
  12. International Transfers
  13. Return and Deletion
  14. Audit Rights
  15. Liability
  16. Amendments
  17. Governing Law

1. Introduction

This Data Processing Agreement ("DPA") is entered into between Vaimanasoft ("Processor," "we," "us," or "our"), a software company registered and operating from Guntur, Andhra Pradesh, India, and the customer who has accepted the Vaimanasoft Terms of Service ("Controller," "you," or "your").

This DPA governs the processing of personal data by the Processor on behalf of the Controller in connection with the Controller's use of the Vaimanasoft mobile app analytics platform (the "Services"). It is designed to ensure compliance with Article 28 of the General Data Protection Regulation (EU) 2016/679 ("GDPR") and other applicable data protection laws.

This DPA supplements and forms an integral part of the Vaimanasoft Terms of Service ("Agreement"). In the event of any conflict between this DPA and the Agreement with respect to data protection matters, this DPA shall prevail.

The parties acknowledge that the Controller determines the purposes and means of the processing of personal data, while the Processor processes personal data solely on behalf of the Controller and in accordance with the Controller's documented instructions as set forth in this DPA and the Agreement.

2. Definitions

For the purposes of this DPA, the following terms shall have the meanings set out below. Terms not defined herein shall have the meanings ascribed to them in the GDPR or the Agreement.

3. Scope & Duration

This DPA applies to all processing of Personal Data carried out by the Processor on behalf of the Controller in connection with the provision of the Vaimanasoft analytics platform and related Services.

3.1 Scope of Processing

The Processor shall process Personal Data solely for the purposes of providing the Services as described in the Agreement and this DPA, which include:

3.2 Duration

This DPA shall remain in effect for the duration of the Agreement between the Controller and the Processor. The obligations of the Processor with respect to the processing of Personal Data shall continue until the Personal Data has been returned to the Controller or deleted in accordance with Section 13 of this DPA.

3.3 Relationship to Terms of Service

This DPA is incorporated into and forms part of the Vaimanasoft Terms of Service. The Controller's acceptance of the Terms of Service constitutes acceptance of this DPA. Any capitalized terms not defined in this DPA shall have the meanings given to them in the Terms of Service.

4. Nature of Processing

The Processor provides a mobile app analytics platform that enables the Controller to collect, store, aggregate, and analyze usage data from the Controller's mobile applications. The nature of the processing activities includes:

Clarification: The Processor does not determine the purposes for which analytics data is collected or how it is used by the Controller. The Controller retains full control over the configuration of the SDK, the types of events tracked, the segments created, the notifications sent, and the experiments conducted.

5. Types of Personal Data

The following categories of Personal Data may be processed by the Processor on behalf of the Controller in connection with the Services:

Note: The Processor does not collect or process sensitive personal data (special categories of data as defined in Article 9 of the GDPR), such as health data, biometric data, racial or ethnic origin, political opinions, religious beliefs, trade union membership, or data concerning a person's sex life or sexual orientation. The Controller must not configure the SDK to collect such data without separate written agreement with the Processor and appropriate legal safeguards.

6. Categories of Data Subjects

The Data Subjects whose Personal Data is processed under this DPA are:

The Processor does not have a direct relationship with these Data Subjects. The Controller is responsible for providing appropriate privacy notices to its end users, obtaining any necessary consents for data collection, and informing end users of their rights under applicable data protection laws.

The Processor may also process limited Personal Data of the Controller's employees, agents, or representatives who access the Vaimanasoft dashboard, but such processing is governed by the Processor's Privacy Policy rather than this DPA, as the Processor acts as Data Controller for that data.

7. Obligations of the Processor

The Processor shall comply with the following obligations in relation to the processing of Personal Data on behalf of the Controller, in accordance with Article 28 of the GDPR:

7.1 Processing on Documented Instructions

The Processor shall process Personal Data only on documented instructions from the Controller, including with regard to transfers of Personal Data to a third country or an international organization, unless required to do so by Union or Member State law to which the Processor is subject. In such a case, the Processor shall inform the Controller of that legal requirement before processing, unless that law prohibits such information on important grounds of public interest.

The Controller's documented instructions for processing are set forth in this DPA, the Agreement, and the Controller's configuration of the Services through the Vaimanasoft dashboard. The Controller may issue additional written instructions, provided they are consistent with the terms of the Agreement and this DPA.

7.2 Confidentiality

The Processor shall ensure that persons authorized to process the Personal Data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality. The Processor shall:

7.3 Security Measures

The Processor shall implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk, as described in detail in Section 9 of this DPA. These measures include, but are not limited to:

7.4 Sub-processor Management

The Processor shall not engage another processor (Sub-processor) without prior specific or general written authorization of the Controller. The Processor shall inform the Controller of any intended changes concerning the addition or replacement of Sub-processors, thereby giving the Controller the opportunity to object to such changes. The current list of authorized Sub-processors is set forth in Section 8 of this DPA.

Where the Processor engages a Sub-processor, the Processor shall:

7.5 Assistance with Data Subject Rights

The Processor shall assist the Controller, taking into account the nature of the processing, by appropriate technical and organizational measures, insofar as this is possible, for the fulfilment of the Controller's obligation to respond to requests for exercising the Data Subject's rights as laid down in Chapter III of the GDPR. This includes assisting with requests for access, rectification, erasure, restriction, data portability, and the right to object.

7.6 Assistance with Compliance Obligations

The Processor shall assist the Controller in ensuring compliance with the obligations pursuant to Articles 32 to 36 of the GDPR, taking into account the nature of processing and the information available to the Processor. This includes assistance with:

7.7 Deletion After Termination

At the choice of the Controller, the Processor shall delete or return all Personal Data to the Controller after the end of the provision of Services, and delete existing copies unless Union or Member State law requires storage of the Personal Data. The specific procedures for return and deletion are set forth in Section 13 of this DPA.

7.8 Audit Rights

The Processor shall make available to the Controller all information necessary to demonstrate compliance with the obligations laid down in Article 28 of the GDPR and allow for and contribute to audits, including inspections, conducted by the Controller or another auditor mandated by the Controller. The specific terms of audit rights are set forth in Section 14 of this DPA.

The Processor shall immediately inform the Controller if, in its opinion, an instruction from the Controller infringes the GDPR or other Union or Member State data protection provisions.

8. Sub-processors

The Controller provides general written authorization for the Processor to engage the Sub-processors listed below. The Processor shall notify the Controller of any intended changes to the list of Sub-processors at least 30 days before the addition or replacement takes effect, thereby giving the Controller the opportunity to object.

8.1 Authorized Sub-processors

The following Sub-processors are authorized to process Personal Data on behalf of the Controller as of the effective date of this DPA:

8.2 Objection to Sub-processors

If the Controller objects to a new Sub-processor on reasonable grounds related to data protection, the Processor shall use reasonable efforts to make available to the Controller an alternative solution that avoids the processing of Personal Data by the objected-to Sub-processor. If the Processor is unable to provide such an alternative within a reasonable timeframe, either party may terminate the affected Services by providing written notice to the other party.

8.3 Sub-processor Liability

The Processor shall remain fully liable to the Controller for the performance of each Sub-processor's obligations under this DPA. Where a Sub-processor fails to fulfil its data protection obligations, the Processor shall remain liable to the Controller for the Sub-processor's failure.

9. Security Measures

The Processor implements and maintains the following technical and organizational security measures, in accordance with Article 32 of the GDPR, to protect Personal Data against unauthorized or unlawful processing, accidental loss, destruction, or damage:

9.1 Technical Measures

9.2 Organizational Measures

Continuous Improvement: The Processor regularly reviews and updates its security measures to address evolving threats, technological changes, and regulatory requirements. The Controller will be notified of any material changes to the security measures that may affect the protection of Personal Data.

10. Data Breach Notification

The Processor shall notify the Controller of any Data Breach affecting Personal Data processed under this DPA in accordance with the following procedures:

10.1 Notification Timeline

The Processor shall notify the Controller without undue delay, and in any event within 48 hours after becoming aware of a Data Breach. "Becoming aware" means the point at which the Processor has a reasonable degree of certainty that a security incident has occurred that has compromised Personal Data.

10.2 Contents of Notification

The Data Breach notification shall include, to the extent reasonably available at the time of notification, the following information:

10.3 Processor's Obligations Following a Breach

Upon becoming aware of a Data Breach, the Processor shall:

10.4 Controller's Notification Obligations

The Processor acknowledges that the Controller is responsible for determining whether a Data Breach requires notification to the relevant supervisory authority and/or affected Data Subjects under applicable law. The Processor shall assist the Controller in making this determination and fulfilling its notification obligations.

11. Data Subject Rights

The Processor shall assist the Controller in fulfilling its obligations to respond to Data Subject requests exercising their rights under Chapter III of the GDPR, taking into account the nature of the processing.

11.1 Supported Rights

The Processor shall provide reasonable assistance to the Controller in responding to the following types of Data Subject requests:

11.2 Response Process

If the Processor receives a request directly from a Data Subject regarding Personal Data processed under this DPA, the Processor shall:

11.3 Technical Capabilities

The Processor shall maintain technical capabilities to support the Controller in fulfilling Data Subject requests, including the ability to search for, extract, modify, and delete Personal Data relating to individual Data Subjects within its systems.

12. International Transfers

The Processor may transfer Personal Data to countries outside the European Economic Area ("EEA") in connection with the provision of the Services. Such transfers shall only be made in compliance with Chapter V of the GDPR and applicable data protection laws.

12.1 Transfer Mechanisms

Where Personal Data is transferred to a country that has not been deemed to provide an adequate level of data protection by the European Commission, the Processor shall ensure that one or more of the following safeguards are in place:

12.2 Transfers to India

The Processor is headquartered in India. As of the effective date of this DPA, there is no adequacy decision by the European Commission with respect to India. Accordingly, transfers of Personal Data from the EEA to the Processor's facilities in India are governed by the Standard Contractual Clauses incorporated into this DPA.

12.3 Supplementary Measures

In addition to the transfer mechanisms described above, the Processor implements the following supplementary measures to protect Personal Data during international transfers:

Transparency: The Controller may request information about the specific transfer mechanisms and supplementary measures in place for any particular Sub-processor by contacting the Processor at dpo@vaimanasoft.com.

13. Return and Deletion

Upon termination or expiry of the Agreement, the Controller may elect to have its Personal Data returned or deleted in accordance with the following provisions:

13.1 Controller's Election

Within 30 days following termination or expiry of the Agreement, the Controller may request in writing that the Processor either:

13.2 Deletion Timeline

If the Controller requests deletion, or if no instruction is received within 30 days following termination, the Processor shall:

13.3 Retention Exceptions

The Processor may retain Personal Data beyond the deletion timeline only where retention is required by applicable law (such as tax, accounting, or regulatory obligations). In such cases, the Processor shall:

13.4 Aggregated and Anonymized Data

This Section 13 does not apply to data that has been irreversibly anonymized or aggregated such that it no longer constitutes Personal Data within the meaning of the GDPR. The Processor may retain such anonymized or aggregated data for statistical analysis, service improvement, and benchmarking purposes.

14. Audit Rights

The Controller has the right to audit the Processor's compliance with the obligations set forth in this DPA, in accordance with the following provisions:

14.1 Audit Frequency and Notice

14.2 Audit Scope and Conduct

Audits may encompass:

Audits shall be conducted during normal business hours and shall be performed in a manner that minimizes disruption to the Processor's operations. The Controller shall ensure that any third-party auditor engaged for the audit is bound by appropriate confidentiality obligations.

14.3 Audit Costs

The Controller shall bear the costs of any audit it initiates, unless the audit reveals a material breach of this DPA by the Processor, in which case the Processor shall bear the reasonable costs of the audit.

14.4 Alternative Audit Mechanisms

At the Processor's discretion, the Processor may satisfy the Controller's audit rights by providing:

The Controller may still request an on-site audit if the alternative mechanisms are insufficient to demonstrate compliance with this DPA.

15. Liability

The liability of each party under this DPA shall be subject to the limitations and exclusions of liability set forth in the Vaimanasoft Terms of Service.

15.1 Processor's Liability

The Processor shall be liable for damage caused by processing only where it has not complied with obligations of the GDPR specifically directed to processors, or where it has acted outside of or contrary to the lawful instructions of the Controller, in accordance with Article 82 of the GDPR.

15.2 Controller's Liability

The Controller shall be liable for damage caused by processing which infringes the GDPR, including but not limited to failure to provide adequate privacy notices to Data Subjects, failure to obtain necessary consents, and issuing unlawful processing instructions to the Processor.

15.3 Indemnification

Each party shall indemnify the other party against any claims, damages, losses, costs, and expenses (including reasonable legal fees) arising from the indemnifying party's breach of its obligations under this DPA or applicable data protection laws, subject to the limitations of liability in the Agreement.

15.4 No Limitation for Intentional Breaches

Nothing in this DPA or the Agreement shall limit either party's liability for intentional or grossly negligent breaches of data protection obligations, or for liability that cannot be limited by applicable law.

16. Amendments

This DPA may only be amended or modified by a written instrument executed by authorized representatives of both parties.

16.1 Written Requirement

Any amendments, modifications, or supplements to this DPA must be:

16.2 Regulatory Updates

The Processor may update this DPA from time to time to reflect changes in applicable data protection laws, regulatory guidance, or the Processor's data processing practices. The Processor shall notify the Controller of any material changes at least 30 days before they take effect. If the Controller does not object to the changes within 30 days of receiving notice, the updated DPA shall be deemed accepted.

16.3 Severability

If any provision of this DPA is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. The invalid provision shall be replaced by a valid provision that most closely achieves the economic and legal intent of the original provision.

17. Governing Law

This DPA shall be governed by and construed in accordance with the laws of India, without regard to its conflict of laws principles.

17.1 Jurisdiction

Any disputes arising out of or in connection with this DPA shall be subject to the exclusive jurisdiction of the courts located in Guntur, Andhra Pradesh, India.

17.2 GDPR Compliance

Notwithstanding the governing law and jurisdiction provisions above, to the extent that the GDPR applies to the processing of Personal Data under this DPA, the provisions of the GDPR shall take precedence over any conflicting provisions of Indian law. Both parties acknowledge their obligations under the GDPR and agree to cooperate in good faith to ensure compliance.

17.3 Regulatory Cooperation

The Processor shall cooperate with any Supervisory Authority that has jurisdiction over the processing activities described in this DPA and shall comply with the advice or orders of such authority with respect to the processing of Personal Data under this DPA.

Entire Agreement: This DPA, together with the Vaimanasoft Terms of Service and Privacy Policy, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements, negotiations, representations, and proposals, whether written or oral, relating to such subject matter.

Contact Information

For any questions, concerns, or requests related to this Data Processing Agreement or the processing of Personal Data by Vaimanasoft, please contact us using the information below:

Data Protection Officer

The Processor has designated a Data Protection Officer who can be reached at dpo@vaimanasoft.com for any matters relating to the processing of Personal Data under this DPA, including Data Subject rights requests, breach notifications, and audit coordination.

Requesting a Signed Copy

If you require a countersigned copy of this DPA for your records or to satisfy regulatory requirements, please email privacy@vaimanasoft.com with the subject line "DPA Execution Request" and include your company name and Vaimanasoft account details.